12 March 2024

Get ready for financial year-end 2023/24

Two people standing and looking at a laptop in an open plan office

With year-end fast approaching, please take note of the following deadlines:

External billing (non GCC/ALEO's)

Debtor/creditor invoice requests to be with Finance no later than Friday 15 March. GL Accounts: accountsstaff@glasgowlife.org.uk

 

Payroll/staff expenses

CBS mileage deadline for inclusion 02 April 24 pay - Wednesday 13 March.

CBS overtime deadline for inclusion 02 April 24 pay - close of business Thursday 14 March. This means that overtime worked over the weekend of 16 and 17 March will not be included in the 02 April salary and will be paid in the 30 April salary.

All other payroll/staff expenses must be processed and approved in My Portal no later than Wednesday 20 March at 2pmto ensure inclusion in 2023/24. Any transactions processed after this date will fall into 2024/25.

Pecos orders

Pecos orders to be receipted no later than Thursday 28 March at 2pm. Any orders receipted after this date/time will fall into 2024/25.

Petty cash/cash expenditure

Reconciliations should be submitted to Finance no later than Thursday 28 March at 3pm to ensure expenditure is processed in correct financial year, 2023/24.

GL Treasury: treasury@glasgowlife.org.uk

PCards

PCard transactions to be processed via My Portal no later than Thursday 28 March at 2pm. Any transactions processed after this date/time will fall into 2024/25.

Credit cards

Credit card statements for March will be issued by Finance on Thursday 4 April. Reconciliations must be returned by close of business on Tuesday 9 April to allow transactions to be posted into 2023/24.

GL Treasury: treasury@glasgowlife.org.uk

23/24 accruals

Friday 12 April is the deadline for receipt by Finance of all outstanding expenditure and income invoice accruals to be included in 2023/24. Any invoices received after this date will be processed in financial year 2024/25.

Please note we are only able to accrue expenditure which satisfies one of the three following criteria:

  • PECOS purchase orders which have not been receipted but where we can evidence receipt of the goods/services.
  • Invoices for goods and services which are dated up to and including 31 March 2024.
  • Evidence that goods and services have been received (up to and including 31 March 2024) but not invoiced (Non PECOS purchase orders).

If you have any queries, please do not hesitate to contact a member of the Finance team.